<aside> <img src="/icons/bell-notification_red.svg" alt="/icons/bell-notification_red.svg" width="40px" /> Effective Date: November 26, 2023

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Overview

This document outlines Federal Travel Regulations governing official travel for instructors and other contract staff. Its primary objective is to ensure responsible and cost-effective travel, in compliance with federal travel regulations and policies.

Scope

This procedure applies to all First Responder Instructors and authorized individuals (Minus First Responder Training Course Participants) traveling on official First Responder business. It encompasses domestic travel.

Over-Limit Travel Authorization

Pre-Approval is needed from NMT/EMRTC Training Associate Director or Program Manager for accommodations or services over the reimbursement limits established by the Federal Travel Regulations. Federal travel regulation | GSA.

Failure to receive prior approval will limit your reimbursement to the constructive cost of the amount authorized versus the amount claimed.

Travel Expenses

This section provides detailed guidelines on transportation, rental vehicles, per diem expenses, and baggage for First Responder Instructors and authorized individuals traveling on official business.

A. Transportation

<aside> <img src="/icons/link_lightgray.svg" alt="/icons/link_lightgray.svg" width="40px" /> Guiding resource: eCFR :: 41 CFR Part 301-10 -- Transportation Expenses (FMR Part 301-10)

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• Travelers must select the most cost-effective mode of transportation that meets mission requirements.
• If you choose to travel by an indirect route or interrupt travel by a direct route without prior approval, your reimbursement will be limited to the cost of travel by a direct route or on an uninterrupted basis. You will be responsible for any additional costs.
• Mileage is reimbursed for use of a privately owned automobile or motorcycle. The distance between your origin and destination is as shown in paper or electronic standard highway mileage guides, or the actual miles driven as determined from your odometer readings. NMT does require a printout from a standard highway website for each trip. NMT will no longer print on your behalf. If this is not attached, the invoice will be delayed until the traveler provides the printout. NMT suggests using Google Maps Google Maps.
• Parking fees are eligible for reimbursement, but cannot exceed the cost of a taxi, TNC fare, or an innovative mobility technology company.

B. Rental Vehicles

<aside> <img src="/icons/link_lightgray.svg" alt="/icons/link_lightgray.svg" width="40px" /> Guiding resource: eCFR :: 41 CFR Part 301-10 Subpart E - Rental Automobiles (FMR Part 301-10 Subpart E - ECFRdc40e902fb0c049)

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